The AHP 44th Annual International
Conference is sponsored by
the Association for Healthcare
Philanthropy, hereinafter referred
to as “AHP.”
Contract for Space
The receipt by AHP of your signed contract, accompanied by a $300 deposit, will constitute
an application for the right to use space. The exhibit rental charges are as stated on the front of the contract.
1. In the event of fire, strikes or other
uncontrollable circumstances, AHP shall have no liability or obligation to make any refund; however, the AHP Board of Directors will make every effort to refund any portion of the exhibit fees not expended or committed.
2. If any exhibitor does not follow the rules and regulations as set by AHP, their contract will be terminated. In the event of default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit the amount paid for space rental regardless of whether or not AHP enters into a further lease of the space involved.
3. AHP reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of AHP, compatible with the general character of AHP and objectives of the exposition.
4. AHP will endeavor to honor choice
of space as noted on the contract in
the order requested. In the event that
preferred space has been assigned, AHP reserves the right to assign alternative
space. No exhibitor shall transfer, assign, sell, or barter assigned space without the expressed written permission of AHP.
5. The general rule of the exhibitor floor is: Be a good neighbor. No exhibits will be permitted that interfere with other exhibitors or impede the access to them or impede the free use of the aisle. Booth personnel including demonstrators, are required to confine their activities within
their exhibit booth space. Apart from
the specific display space for which an exhibiting company has contracted with AHP, no part of the Annual International Conference, at the Marriott San Francisco may be used by any other organization.
Cancellation Policy
All cancellations and/or requests for refunds must be made in writing to AHP. Before February 2, 2010, 90% will be refunded; 75% by March 2, 2010 after March 2, 2010, no refunds will be made. The rules
adopted by the International Educational Conference Advisory Committee require the
cooperation of all exhibitors in maintaining due regard to adjoining exhibitors.
Specifically:
1. AHP will provide full pipe and drape and one I.D. sign. You may order carpet, tables, chairs, easels and other equipment through the official exhibit decorating company. Displays must fit within the confines of your booth space and be placed against the back of the booth so that they do not impede the sight line from one booth to the next.
2. Exhibitors wishing to use props or
display items that do not directly pertain to their product or business must have prior approval from AHP. Any special equipment must fit in your booth
3. All giveaway items must be distributed within the exhibitor’s booth. No balloons may be distributed. Items that cannot be
stored in sufficient quantities within this space are not appropriate. The process of distribution however must not interfere with the orderly conduct of business by other participants.
4. All exhibitors are responsible for informing their personnel and their
authorized representatives of therequirements of these rules. |
Installation and Dismantling of Exhibits
Exhibitors agree to set up their booths between 12:00 – 6:00 p.m. on Wednesday, October 20,
2010. All exhibits must be set in accordance with these rules. Tentative show hours are 10:15 a.m. – 3:15 p.m. on Thursday, October 21,
2009 and 8:00 a.m. – 12:00 p.m. on Friday, October 22, 2010. EXHIBITORS MAY NOT BEGIN DISMANTLING OR PACKING THEIR
MATERI ALS UNTIL 12:00 p.m., THE CLOSE OF THE SHOW. All exhibits must be dismantled and removed by 3:00 p.m. on Friday, October 22, 2010. Failure to comply with this regulation will result in your company losing one point in the AHP Exhibitor Lottery.
Liability
The exhibitors agree to assume all risks of loss, injury, theft or damage of any kind or nature whatsoever to any exhibit or component thereof, including any goods, merchandise, papers and business records or other property
that may be in or come into the exhibitor’s possession during the course of the conference or in the course of assembling or dismantling the exhibit. The exhibitor assumes all liability to property, person or persons arising from accidental or other causes incidental to movement and operation of the exhibit, and hereby releases AHP, its contractors, and the San Antonio Marriott Rivercenter from any liability whatsoever.
Regulation Enforcement
AHP has full power to interpret and enforce all regulations for the Annual International Conference and power to make amendments and/or further regulations that are considered necessary for the proper conduct of the show. Such decisions shall be binding on exhibitors. Failure to comply with these or any other regulations or amendments may be sufficient
cause for AHP to require the immediate removal of the exhibit and/or the offending exhibitor. This may result in forfeiture of all further rights to exhibit at future shows sponsored by AHP together with all fees paid. AHP may lease any space so forfeited to another exhibitor. AHP reserves the right to reject any or all applications. Any person or group of persons asked to leave the exhibit hall by show management or security will do so at once and will not return until authorized to do so.
Disability Provisions
Exhibitors represent and warrant (1) the exhibit will be accessible to the full extent required by law; (2) the exhibit will comply with the Americans with Disabilities Act (ADA) and with any regulations implemented by the Act; and (3) that it shall indemnify and hold harmless AHP from and against any and all claims and expenses, including attorney and litigation
expenses that may be incurred by or asserted against AHP on the basis of the Exhibitor’s breach of this paragraph or non-compliance
with any provisions of the ADA.
Union Labor and Other Contracts
Exhibitors are required to observe all contracts as well as all rules and regulations in effect between service
Union Labor and Other Contracts
Exhibitors are required to observe all contracts as well as all rules and regulations in effect between service contractors, and teh San Antonio Mariott Rivercenter.
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